Department of Student Activities
University Student Union



13:01 Composition

The Student Activities' Advisory Council shall be composed of ten (10) members--nine (9) voting and one (1) non-voting. The nine (9) voting members shall include: Associate Director for Student Union Operations; one (1) representative of the President of the University; one (1) representative of the Academic Senate to serve two-year terms; two (2) representatives of the Legislative and executive branches of the Students' Association; one (1) Student-At-Large to be appointed by the Student' Association (the Student-At-Large shall not be affiliated with any of the organizations/departments already represented on the Council); two (2) representatives of the University Program Council; one (1) representatives of the Residence Hall Association. The one (1) non-voting member is the Director of Student Activities, who may make motions and discuss only. The Director will serve as secretary for the Council.

13:02 Reporting relationship

The Director of Student Activities shall be responsible to the Dean of Student Affairs and shall act with guidance from the Student Activities Advisory Council. Summary report of the actions of the Advisory Council shall be submitted to the Student Senate for review and information once a month.

13:03 Authorities and Responsibilities

13:03:01 To meet at 3:30 PM the 2nd Thursday for each month during the Fall and Spring semesters. The Council will have the authority to schedule additional meetings when necessary. The Council will appoint a group of at least two (2) students and one (1) faculty/staff member to make decisions on behalf of the Council during the summer months.

13:03:02 To develop and recommend University Student Union building use policies to the President of the University for approval.

13:03:02:01 All policies shall be reviewed every three (3) years and recommendations for needed revisions submitted to the University President for approval.

13:03:03 To approve the annual department budget which must also be approved by the University Activity Fee Budget Committee and the President of the University. The Department of Student Activities shall follow budget procedures as prescribed by the Students' Association by-law.

13:03:03:01 The Council shall receive a quarterly budget report from the Director of Student Activities.

13:03:03:02 The Council can authorize needed internal budget revisions and adjustments.

13:03:03:03 The Council must authorize a Departmental request for a mid-year increase in student fees.

13:03:03:04 The Council shall review the Department of Student Activities major repair and replacement schedule and shall review and approve all proposed renovations of the University Student Union.

13:04 To provide advice/input into planning for long range building utilization, staffing patterns, and fiscal management.

13:05 To provide advice/input into the development of the Department of Student Activities mission and goal statement on a yearly basis

13:06 To annually coordinate and oversee surveys to assess customer satisfaction of operational areas.

13:07 To develop procedural/operational guidelines for the Advisory Council, as needed.

13:08 The Advisory Council shall have representation on all Department of Student Activities search committees. When a search committee is formed to fill a vacancy in the Director of Student Activities position, at least three (3) students must be represented on the committee--at least one (1) of these students must be a member of SAAC.

13:09 To review and, when necessary, alter the "Authorities and Responsibilities" of the Advisory Council by adhering to the following procedures.

13:09:01 The proposed change(s) shall be submitted to the Council for discussion and debate.

13:09:02 All changes shall require a majority vote of the Council.

13:03:03 Revisions approved by the Council will be forwarded to the Student Senate for review and recommendations. The Advisory Council and Student Senate recommendations will be submitted to the Dean of Student Affairs for final approval.

GENERAL OPERATING PROCEDURES
STUDENT ACTIVITIES' ADVISORY COUNCIL

Department of Student Activities
University Student Union


13:10 Student Activities' Advisory council Chairperson

A. Chairperson Selection:
1. Chairperson must be a student.
2. Chairperson shall be elected by a majority vote of the Council by October 1st.
3. Term of office shall run from the start of the Fall semester to the end of the Summer session.

B. Duties of the Chairperson:
1. Preside over the Student Activities' Advisory Council meetings.
2. Represent the Student Activities' Advisory Council at any meetings deemed necessary by the Council.
3. Fulfill any other duties deemed necessary by the Student Activities' Advisory Council.
4. Vote on all Council business.

13:11 Student Activities' Advisory Council Secretary.

A. The Director Department of Student Activities, will serve as the Secretary for the council.

B. Duties of the Secretary:
1. Develop and distribute meeting agendas and minutes.
2. Coordinate the Student Activities' Advisory Council meeting Schedule and secure meetings locations.
3. Receive all Student Activities' Advisory Council appointments.
4. Discuss and make motions, but the Secretary does NOT have voting privileges.

13:12 Membership Appointments

A. Appointments are to be made no later that September 15.

B. Student members will serve one (1) year term beginning September 1 through August 31. Student members can be reappointed to the Council.

C. Faculty members will serve a two (2) year term beginning September 1 through August 31 of their second year.

D. The Associate Director for Student Union Operations, and President of the University or designee are permanent members of the Council.

13:13 Quorum:

A quorum shall consist of a majority (1 over 1/2) of the current voting membership.


Revised: August 1999